Capture From Anywhere

Seamless Integration Across MFPs, Mobile Devices & Web Clients

Our intelligent document processing solutions, powered by Scanshare and scanz, transform how organisations capture, process, and connect their documents, no matter the source.

Whether scanning hard copy documents via your Multifunction Printer (MFP), uploading digital files from your mobile device, or submitting through the web client, each capture point is powered by the same embedded bi-directional integration.

🔗 One Unified Experience, Any Device, Anywhere

Users benefit from a consistent and intuitive interface across all access points:

• Embedded MFP Connector – Directly integrated into your multifunction device, users can browse target folders, access document types, and initiate workflows directly from the MFP panel.
• Mobile App (iOS & Android) – Capture, tag, and submit documents on the go. The app supports the same live lookups and destination browsing as the desktop and MFP environments.
• Web Client – Upload digital documents (PDFs, Word, Excel, etc.) through a browser, leveraging identical workflows and validations.

No matter how or where information enters your business, every document follows a unified, governed process.

⚙️ Bi-Directional Connectivity

Our solution offers true bi-directional communication between your capture devices and target systems, including your DMS, Cloud Applications, and Windows File Systems.

This enables:

• Live Folder Browsing: Users can navigate storage repositories in real time from the device interface.
• Dynamic Database Lookup: Metadata fields are automatically populated from connected databases, ensuring data accuracy and compliance.
• Real-Time Filtering: Any changes made in your document storage structure are immediately reflected back to the capture devices, maintaining full synchronisation.

When administrators rename, move, or restructure folders, or when database values are updated, these updates flow back automatically, no manual reconfiguration required.

🧩 Single Point of Administration

All capture channels, MFPs, mobile, and web, are managed from a single, central administration console, giving IT teams total visibility and control.

Key advantages:

• Unified Policy Management: Define workflows, access controls, and metadata rules once, apply everywhere.
• Automated Housekeeping: When performing maintenance or housekeeping across your connected repositories, any changes are automatically filtered back to the source capture interfaces.

• Reduced Overhead: Centralised configuration eliminates duplication of effort across devices or user profiles.
• Scalability: Effortlessly add new devices, users, or destinations without repeating setup tasks.

This approach not only streamlines administration but ensures consistent governance, compliance, and user experience across the entire document lifecycle.

💡 Business Benefits

• Cost Efficiency: Reduce IT administration time and eliminate repetitive configuration work.
• Accuracy & Compliance: Ensure metadata consistency and eliminate human error through real-time validation.
• Time Savings: Enable users to quickly locate, classify, and deliver documents to the correct repository with minimal input.
• Mobility & Flexibility: Empower teams to capture and process documents from anywhere — the office, field, or home.
• Future-Ready Integration: Supports hybrid cloud environments, Microsoft 365, SharePoint, Google Workspace, and major DMS platforms.

🚀 Result

With Scanshare and scanz, organisations achieve true process automation from point of capture to system of record, improving data integrity, reducing administrative effort, and delivering measurable operational efficiency.

When it comes to managing business documents, the first step is often the hardest, getting them into the system quickly, accurately, and securely. That’s where Scanshare & scanz leads the way.

📥 Scanshare & scanz Capture Modules:
🖨️ MFP/Scanner – Capture documents directly from multifunction printers and scanners (OEM embedded application interface)
📧 Email – Ingest documents from inbound email accounts automatically
📂 Watch Folder – Monitor designated folders for incoming files to process
☁️ Cloud Storage – Connect to cloud platforms like SharePoint, OneDrive, Google Drive, Dropbox, etc.
📱 Mobile Capture – Upload, submit and validate documents via mobile devices on-the-go
🌐 Web Client – User-controlled document captures directly from any browser, ideal for distributed teams or remote uploads.

Whether it’s an invoice, contract, form, or delivery docket (to name a few), Scanshare & scanz automatically ingests, recognises, and prepares your documents for the next stage in your business workflow, saving hours of manual processing.

And the best part? It does all this seamlessly in the background, so your team can focus on what they do best, not wrestling with paperwork.
🔍 No more hunting through inboxes.
📥 No more bottlenecks at the scanner.
📂 No more misplaced files.

This is true document capture at its best, done intelligently.

“Capture Anything. Anywhere. Anytime.”