Scanshare SMARTFORM

In today’s digital landscape, metadata is more than just descriptive information, it’s the backbone of automation and intelligent data flow. With Scanshare & scanz, capturing and dynamically mapping metadata to designated application fields becomes a streamlined, highly adaptable process.

From a systems engineering standpoint, the true power lies in Scanshare’s & scanz’s ability to interface directly with your business applications via Store Connectors built around each application’s API. These are not generic integrations, they are intelligently developed connectors designed for direct back-end communication, ensuring the right data goes to the right place, every time.

✅ Key Benefits:
• Dynamic Metadata Field Mapping – Extracted data is intelligently matched to the required target fields, including conditional routing based on business logic.
• API-Level Store Connectors – Built according to the native API of each destination system (e.g. DMS, CRM, ERP), enabling fast, accurate data push.
• Real-Time Synchronisation – Any field changes or configuration updates within the target application are automatically reflected in Scanshare & scanz, eliminating duplication of setup and ensuring version consistency.
• Centralised Control – One interface. One control point. One source of truth for metadata mapping and field-level integration.

Whether you’re pushing data into cloud CRMs, on-prem ERPs, or custom databases, Scanshare & scanz removes the need for multiple admin touchpoints, improves data integrity, and enhances automation accuracy.

SMARTFORM in Action – In today’s digital-first world, organisations are under increasing pressure to do more with less, less time, less paper, less manual handling. Yet, many businesses still rely on outdated, labour-heavy processes to manage documents, approvals, and data entry.

That’s where Scanshare SMARTFORM comes in, putting the power of automation right at your fingertips. From Complexity to Simplicity, No Developers Required. 

Gone are the days when building document workflows required a team of developers or weeks of coding. SMARTFORM removes all the guesswork with a clean, intuitive drag-and-drop interface that makes automation accessible to everyone, from tech-savvy operators to everyday office users.

Whether you’re automating purchase orders, customer onboarding, supplier invoices, sales deal packs, service deal packs, SMARTFORM lets you design and deploy workflows that fit your business processes perfectly, all without writing a single line of code.

The result?
✔ Faster setup and deployment
✔ Reduced dependency on IT teams
✔ Lower costs and higher accuracy

Here’s why Scanshare & scanz continues to lead in Intelligent Document Processing (IDP) and Automation (IDA):-
🔹 SMARTFORM Module – Developed by Scanshare B.V to provide intuitive access to powerful cloud-based OCR, delivering high-accuracy results with minimal setup
🔹 Regular Expressions, VBScript & JavaScript Modules – For dynamic logic, calculated fields, and workflow-specific customisation
🔹 Zonal OCR & FreeForm Recognition – Recognises and processes documents based on layout, like a unique fingerprint
🔹 Barcode Scanning – Simplifies batch separation, indexing, and validation
🔹 Metadata Extraction & Auto-Mapping – Automate population of business systems with accurate, validated data
🔹 SQL Database Lookup Module – Using 64-bit ODBC drivers, users can write custom SQL queries to fetch and validate return values in real time, enhancing document routing, naming, and compliance.

What makes Scanshare & scanz different is its open architecture, enabling teams to design and adapt workflows without relying on developers. Complex processing becomes user-manageable, reducing cost, speeding deployment, and increasing ownership across departments.

💡 Want to identify a supplier invoice by layout alone? FreeForm + SMARTFORM does just that. Need real-time validation against your ERP system? That’s where SQL lookups bring unmatched flexibility.
⚙️ Intelligent. Automated. Configurable. Simple.
Scanshare empowers your business to build scalable, smart workflows, and control them with confidence.
“No developers needed. Just powerful, configurable automation at your fingertips”.
🔄 VBScript / JavaScript
🧮 Regex
🗃️ SQL Lookup (DB icon + ODBC label)
🏷️ Metadata Tagging

📡 In short: With Scanshare & scanz, metadata isn’t just stored, it’s activated, routed, and synchronised with precision.