Efficiencies with Automation

Increasing Efficiencies with Automation – We bring the breadth of our experience and industry knowledge to help you succeed.

In today’s fast-paced business environment, inefficiencies in document processing can cost your company valuable time, money, and accuracy. At DocuSolve, we leverage our Scanshare and Scanz platforms to transform the way businesses handle documents, whether it’s invoices, purchase orders, health records, student files, or any other format.

Scanshare & scanz software:
✅ Extracts data automatically from any document type.
✅ Maps values directly into your existing systems with precision.
✅ Reduces manual intervention, lowering the risk of errors and delays.

The benefits for your business:
✅ Cost savings – streamline operations, reduce administrative overhead, and free staff for higher-value tasks.
✅ Time efficiency – process large volumes of documents in a fraction of the time.
✅ Improved accuracy – eliminate human error and ensure consistent data quality.
✅ Scalable processes – easily adapt as your business grows or document volumes increase.

By combining best-practice Business Process Management (BPM)/Business Process Optimisation (BPO) methodologies with advanced automation, we help you maximise operational efficiency, reduce costs, and improve service delivery, giving your team the ability to focus on what matters most, growing your business.

One of the most powerful, yet simplest, features in Scanshare/scanz is its ability to extract key data from any document type, invoice, purchase order, contract, delivery docket, or any form type and use that information to drive automated, intelligent actions behind the scenes.
As a business process specialist, I can tell you: the beauty here lies in how simple this looks to the user, while being incredibly powerful under the hood.

Here’s how it works:
✅ Key Value Extraction – Scanshare/scanz intelligently reads key fields, like supplier names, invoice/PO numbers, or $amount and uses those values to trigger rules you’ve pre-defined.
🔁 Custom Processing Rules – Those extracted values automatically control how and where the document is saved, who’s notified, or what happens next.

It could be:
• Sent to a shared folder with dynamic naming conventions
• Routed to a specific email recipient
• Sent to a validation queue for review
• Archived with metadata for easy retrieval
• Or all of the above, at the same time

💡 One document, many actions. Instantly.
Scanshare/scanz flexibility means you can apply multiple rule sets to the same document, ensuring it reaches the right people, in the right format, at the right time, all without touching it again.
Whether you’re a business owner, admin, or part of the IT team, the outcome is the same: less manual work, more reliability, and smarter control over every document that moves through your organisation.