Accounts, the Epicentre

The Accounts Department is the financial nerve centre of any dealership, responsible for managing supplier payments, purchase orders, compliance, and reporting. Yet too often, these teams are held back by time-draining manual processes, double data entry, and endless chasing between departments for missing approvals or deal sheets.

Scanz, eliminates these inefficiencies by digitising and automating document workflows. Whether it’s supplier invoices, purchase orders, or receipts, scanz intelligently captures, validates, and maps financial data directly into your *Dealer Management System (DMS) or Accounting Platform, instantly, accurately, and reliably.

*Site audit will identify DMS integration

The Challenge – Manual workflows cost dealerships more than just time, they increase the risk of lost documents, delayed payments, compliance breaches, and strained supplier relationships. The lack of visibility and automation keeps staff bogged down in repetitive tasks rather than focusing on strategic financial management.

The scanz Solution

Scanz transforms the way dealership accounts operate by providing:

• Automatic capture and classification of all document types
• AI-powered data extraction from invoices, purchase orders, and receipts
• Real-time validation and matching to POs, RO’s, or cost centres
• Dynamic approval routing using configurable workflows
• Digital archiving and audit-ready compliance
• Dynamic Look-up and integration with your DMS, SharePoint, or accounting systems such as Xero, MYOB, SharePoint, UNITS/EQUIP

When you automate document workflows with scanz, you’re not just increasing efficiency, you’re actively improving your bottom line.

📉 Manual vs. Automated – Real ROI in Action

Let’s put the impact into perspective:

🕒 Average time saved with automation: 10 hours per week
💰 Average hourly admin wage: $35/hour

✅ Weekly saving: 10 hours × $35 = $350
✅ Monthly saving (approx. 4.3 weeks): $350 × 4.3 = $1,505
✅ Annual saving: $350 × 52 weeks = $18,200

That’s one workflow. Multiply this across your departments, Service, Sales, and Accounts, and you’re looking at tangible, recurring profit growth through process optimisation.

🧠 Smarter Workflows, Not More Work

Each scanz workflow is:

• Fully customisable with conditional rules and automation logic
• API-integrated into your business systems for seamless data flow
• Designed to reduce manual input and involve your team only when human oversight is needed (e.g., approvals, CRM updates, or exception handling)
• Intelligent in processing and indexing every character of your documents, making retrieval instantaneous

✅ Real Gains

• Reduced manual admin and data entry
• Faster turnaround and payment cycles
• Consistent accuracy and compliance
• Real-time visibility across departments
• Higher job satisfaction by removing repetitive work
• Most importantly, profit-driving automation

The Bottom Line – scanz gives your Accounts Department the power to scale smarter.
With a single point of administration, every workflow, document, and approval remains connected, ensuring that any change within your DMS, Cloud Applications, or Windows File Systems is automatically filtered back to the capture source. You spend less time buried in paperwork and more time building a stronger, more profitable dealership.

Scanz, Automating Precision. Powering Profitability.